Privacy Policy

Effective Date: December 22, 2025

Last Updated: February 3, 2026

MedicalStaff.ai ("MedicalStaff," "we," "our," or "us") respects your privacy and is committed to protecting your personal information. This Privacy Policy describes the policies of MedicalStaff AI on the collection, use and disclosure of your information that we collect when you use our website ( https://medicalstaff.ai/ ). By accessing or using our service, you are consenting to the collection, use and disclosure of your information in accordance with this Privacy Policy. If you do not consent to the same, please do not access or use our service.

We may modify this Privacy Policy at any time without any prior notice to you and will post the revised Privacy Policy on the Service. The revised Policy will be effective 180 days from when the revised Policy is posted in the Service and your continued access or use of the Service after such time will constitute your acceptance of the revised Privacy Policy. We therefore recommend that you periodically review this page.

Information We Collect:

We will collect and process the following personal information about you:

A. Information You Provide

  • Name
  • Email address
  • Phone number
  • Address or location
  • Job title or professional information
  • Account login credentials
  • Resume or employment-related information
  • Communications and support requests

B. Information Collected Automatically

When you use our website or platform, we may automatically collect:

  • IP address
  • Browser type and device information
  • Operating system
  • Usage data and interaction logs
  • Pages visited and time spent
  • Referral URLs

C. Cookies & Tracking Technologies

We use cookies and similar technologies to:

  • Maintain login sessions
  • Improve website performance
  • Analyze website usage
  • Personalize user experience
  • Support marketing or advertising analytics

Users can control cookies through browser settings.

How We Use Your Information:

We use collected data to:

  • Provide and operate our services
  • Create and manage user accounts
  • Match healthcare professionals with job opportunities
  • Communicate updates or service notifications
  • Provide customer support
  • Improve platform functionality
  • Conduct analytics and research
  • Prevent fraud or misuse
  • Comply with legal obligations

We may also use information with your consent for marketing or service updates.

Legal Basis for Processing (Where Applicable)

Depending on jurisdiction, we process personal information based on:

  • User consent
  • Performance of contractual services
  • Legitimate business interests
  • Legal or regulatory compliance
  • Protection of vital interests

How We Share Information

We do not sell personal information.

We may share data with:

  • Service providers and technology partners
  • Hosting and infrastructure providers
  • Analytics services
  • Recruitment and hiring partners
  • Payment processors (if applicable)
  • Legal or regulatory authorities when required

All partners are required to protect data appropriately.

Retention Of Your Information:

We will retain your personal information with us for 90 days to 2 years after users terminate their accounts or for as long as we need it to fulfill the purposes for which it was collected as detailed in this Privacy Policy. We may need to retain certain information for longer periods such as record-keeping or reporting in accordance with applicable law or for other legitimate reasons like enforcement of legal rights, fraud prevention, etc. Residual anonymous information and aggregate information, neither of which identifies you (directly or indirectly), may be stored indefinitely.

Your Rights:

Depending on the law that applies, you may have a right to access and rectify or erase your personal data or receive a copy of your personal data, restrict or object to the active processing of your data, ask us to share (port) your personal information to another entity, withdraw any consent you provided to us to process your data, a right to lodge a complaint with a statutory authority and such other rights as may be relevant under applicable laws. To exercise these rights, you can write to us at support@medicalstaff.ai. We will respond to your request in accordance with applicable law. We may also verify identity before processing requests.

Do note that if you do not allow us to collect or process the required personal information or withdraw the consent to process the same for the required purposes, you may not be able to access or use our services for which your information was sought.

Security:

The security of your information is important to us and we will use reasonable security measures to prevent the loss, misuse or unauthorized alteration of your information under our control. However, given the inherent risks, we cannot guarantee absolute security and consequently, we cannot ensure or warrant the security of any information you transmit to us and you do so at your own risk. You are also responsible for safeguarding account credentials.

Third Party Links & Use Of Your Information:

Our Service may contain links to other websites that are not operated by us. This Privacy Policy does not address the privacy policy and other practices of any third parties, including any third party operating any website or service that may be accessible via a link on the Service. We strongly advise you to review the privacy policy of every site you visit. We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

Contact Information

For privacy questions or data requests, contact:

MedicalStaff.ai Privacy Team

Email: support@medicalstaff.ai

Website: https://medicalstaff.ai